REGULATIONS FOR CLASSES

                       KOSTOVGYMNASTICS GYMNASTICS ACADEMY

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§1. General Provisions

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1. These Regulations set out the rules for participation in classes organised by Kostovgymnastics Gymnastics Academy.

2. The organiser of the classes is Kostovgymnastics Gymnastics Academy, operated by Kostadin Kostov as part of his business activity under the name “Akademia Gimnastyki” Kostadin Kostow, ul. Zimowa 23, 05-515 Nowa Iwiczna, NIP 5262511514, REGON 146291381.

3. Contact: tel. 602 384 110, e-mail: info@kostovgymnastics.com.

4. These Regulations apply to all participants and to parents or legal representatives of underage participants.

5. The current version of the Regulations is available on the Academy’s website.

 

§2. Registration and Participation

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1. Registration may be completed via the website, booking system, telephone, e-mail or other channels indicated by the Academy.

2. When registering, the parent/legal guardian shall provide true and up-to-date information.

3. In the case of a child, registration shall be completed by the parent or legal representative.

4. The number of places in each group is limited.

5. Participation in regular classes requires the conclusion and submission of a signed participation agreement.

 

§3. Organisation of Classes

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1. Regular classes are held according to the group schedule.

2. Participants should arrive approximately 10 minutes before the start of the class.

3. The regular training year begins with the start of the school year and ends with the end of the school year, in accordance with the dates applicable within the Polish education system.

4. Regular classes are not held on statutory days off work or public holidays. The monthly fee is not reduced on this account.

5. During school holidays and other breaks in school education, regular group classes are not held. The Academy may organise workshops, themed classes, camps or other additional activities. Participation is voluntary, requires separate registration and may be subject to an additional fee.

6. The Academy may appoint a substitute instructor.

7. If a group is closed or classes are cancelled due to an insufficient number of participants for reasons attributable to the Academy, and no replacement class is scheduled, the fee for the cancelled class shall be settled accordingly.

8. Before entering the gym, participants should change into footwear appropriate for the classes. The instructor may refuse participation if the participant is wearing inappropriate clothing or footwear.

9. Only participants, instructors and persons authorised by the Academy may be present in the gym during classes.

10. Taking photographs or recording video or audio during classes without the prior consent of the Academy is prohibited.

 

§4. Safety Rules

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1. Participants are required to comply with safety rules, occupational health and safety regulations, fire safety regulations and the instructions of the instructor.

2. Sports equipment may only be used for its intended purpose and in accordance with the instructor’s instructions.

3. Behaviour that may create a risk to other participants is prohibited.

4. Participants should inform the instructor if they feel unwell, experience pain or suffer an injury.

5. In the event of a threat to health or life, the Academy may contact the parent/legal guardian or emergency services.

 

§5. Clothing

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1. Participants should wear comfortable sports clothing appropriate for the type of class.

2. Before the class, items that may cause injury, in particular jewellery, must be removed.

3. Long hair should be tied back.

4. The instructor may specify additional requirements concerning clothing or footwear.

 

§6. Health Condition

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1. The parent/legal guardian is required to provide the Academy with information necessary for the child’s safe participation in the classes.

2. A participant should not take part in classes if their health condition prevents them from safely performing the exercises.

3. The instructor may restrict, modify or discontinue an exercise if there are health contraindications or a safety risk.

4. In case of doubt, the parent/legal guardian should consult an appropriate medical professional regarding the participant’s ability to take part in the classes.

 

§7. Absence and Make-Up Classes

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1. In the event of an absence, the parent/legal guardian should inform the Academy as early as possible. In the event of a child’s illness, notification should, where possible, be provided no later than one day before the training session.

2. An absence does not result in a reduction or refund of the monthly fee.

3. A participant may make up one absence for health reasons, provided that the illness was reported in advance.

4. A make-up class takes place in another group, subject to availability and upon agreement with the Academy.

5. A make-up class does not guarantee a specific date or give the right to a reduction of the monthly fee.

 

§8. Individual Classes

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1. Individual classes require prior booking.

2. The date and time are agreed between the participant/parent and the Academy.

3. The rules concerning cancellation of individual classes are provided before the booking is made.

4. If a participant fails to attend without prior cancellation, the Academy may apply the payment rules presented before the booking, subject to applicable law.

§9. Cancellation of Classes by the Academy

1. The Academy may cancel classes for reasons beyond its control, in particular due to the unavailability of the facility, equipment failure, instructor illness, unforeseen circumstances or other circumstances preventing the classes from being conducted safely.

2. In the event of cancellation, the Academy may schedule a replacement class or apply an appropriate settlement in accordance with the agreement and applicable law.

3. The provisions of this section do not affect the rules concerning cancellation of classes due to an insufficient number of participants.

 

§10. Payments

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1. Regular classes are subject to payment. The monthly fee for the 2026/2027 training year is specified in the participation agreement.

2. The monthly fee shall be paid in advance, no later than the 5th day of each month.

3. Payment may be made in cash, via BLIK or by bank transfer to the following account: 33 1140 2004 0000 3502 7711 6690.

4. The transfer title should include the participant’s first and last name and the month to which the payment relates.

5. The monthly fee covers the regular classes scheduled for the group.

6. A participant’s absence does not result in a reduction or refund of the fee, subject to §7.

7. The absence of classes on statutory days off, public holidays, during school holidays or other school breaks does not result in a reduction of the fee for the month concerned.

8. Workshops, additional classes, camps and other activities may require separate registration and payment.

9. In the event of a payment delay, the Academy may request payment of the outstanding amount and, after setting an additional deadline, suspend participation in classes until the outstanding payment has been settled.

10. The Academy issues sales documents in accordance with applicable law.

 

§11. Image Rights

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1. A participant’s image may be recorded during classes, demonstrations, competitions or events organised by the Academy.

2. Publication of a participant’s image for promotional purposes shall take place only on the basis of separate, voluntary consent from the parent/legal guardian, where such consent is required.

3. Consent to the publication of an image is independent of consent to participate in classes.

4. Refusal to consent to the publication of an image may not, by itself, constitute grounds for refusing the child’s participation in classes.

 

§12. Personal Data Protection

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1. The Data Controller is Kostadin Kostow, conducting business activity under the name “Akademia Gimnastyki” Kostadin Kostow, ul. Zimowa 23, 05-515 Nowa Iwiczna.

2. Contact: tel. 602 384 110, e-mail: info@kostovgymnastics.com.

3. Personal data is processed for the purposes of concluding and performing the agreement, organising classes, processing payments, fulfilling legal obligations and, on the basis of separate consent, publishing a participant’s image.

4. The legal bases for processing are, as applicable, Article 6(1)(b), (c) and (a) of the GDPR, depending on the purpose of processing.

5. Data subjects have the rights arising from the GDPR, to the extent provided for by applicable law.

6. Detailed information is provided in accordance with the applicable information obligation and may be available in the Privacy Policy.

7. Personal data is not used for solely automated decision-making or profiling.

 

§13. Liability

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1. The Academy organises classes with due care and with consideration for safety rules.

2. Participants are required to comply with these Regulations and the instructions of the instructor.

3. The Academy shall not be liable for damage resulting from the intentional or grossly improper behaviour of a participant, to the extent permitted by law.

4. The Academy does not exclude or limit its liability to the extent such exclusion or limitation is prohibited by mandatory provisions of law.

5. The Academy shall not be liable for valuable items left unattended.

 

§14. Complaints

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1. Complaints concerning services may be submitted to info@kostovgymnastics.com.

2. Where possible, a complaint should include a description of the problem and contact details.

3. Complaints are considered in accordance with applicable law.

 

§15. Distance Contracts

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1. If registration results in a distance contract being concluded with a consumer, the Academy shall provide the information required by law.

2. To the extent that applicable law grants a right of withdrawal, the rules governing the exercise of this right shall be presented before the agreement is concluded.

3. If a consumer requests that the service begin before the expiry of the withdrawal period, the Academy may require an appropriate express request and confirmation of the relevant information where required by law.

 

§16. Child Protection Standards

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1. The Academy places particular importance on the safety and protection of children participating in classes.

2. The Academy applies legally required procedures concerning the protection of minors.

3. Detailed rules may be specified in a separate document – the Child Protection Standards.

 

§17. Amendments to the Regulations

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1. The Academy may amend these Regulations in the event of changes in legislation, the manner in which the business is conducted or the organisation of classes.

2. Information about significant changes shall be made available to participants in an appropriate manner.

3. Amendments shall not infringe consumers’ acquired rights or the provisions of concluded agreements to the extent prohibited by law.

 

§18. Final Provisions

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1. These Regulations shall enter into force on 28 August 2026 and shall apply to the 2026/2027 training year.

2. The Regulations are available on the website: https://kostovgymnastics.com.

3. These Regulations constitute an integral part of the rules governing participation in classes.

4. In the event of a conflict between these Regulations and an individual participation agreement, the provisions of the agreement shall prevail, subject to mandatory provisions of law.

5. Matters not regulated by these Regulations shall be governed by applicable Polish law.

6. Registration of a participant and signing the agreement constitute confirmation that the participant or parent/legal guardian has read and accepted these Regulations.

 

Kostovgymnastics Gymnastics Academy

“Akademia Gimnastyki” Kostadin Kostow

ul. Zimowa 23, 05-515 Nowa Iwiczna | NIP 5262511514 | REGON 146291381

Tel. 602 384 110 | info@kostovgymnastics.com